Notice to Research Exhibitors in the General Zone, 5.31.02

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Welcome from the SC2002 Research Exhibits Committee
This message is meant to update you on the progress of Research Exhibit booth selections process. Have faith, your turn in the queue should arrive soon, if it has not already arrived. In the mean time, we would like to point you to the SC2002 Research Exhibits Committee website, exhibit_res.html, which contains a wealth of information, including previously distributed information on the booth selection process and rules as well a planned link labeled "Booth Selection Order by Zone". In addition, please note that the booth selection web application that you will be using requires that your computer have an up-to-date version of the Shockwave plug-in from Macromedia. On most systems this will either be installed or updated automatically to the latest version, if it is not already present. It may be necessary however to manually install the plugin, which can be obtained from the Macromedia web site: http://www.macromedia.com/shockwave.

Important Notice to Research Exhibitors in the General Zone

Please note that it is not the desire of the Research Exhibit Committee to make booth selections for exhibitors, however, be reminded of the following rule that was highlighted in the 5/29/02 email to the primary contacts indicating that:

"exhibitors will be allowed 48 hours (excluding weekends) to make their selection. In the event that an Exhibitor fails to make a selection during the allocated 48 hours, the Research Exhibits Committee will make their space selection for them and the process will continue with the next exhibitor on the priority list."

To emphasize our desire to communicate, this booth selections rule will be implemented in the following way:

1. If a booth selection is not made by 12 noon (in the exhibitors time zone) on the day following transmission of the notification, an email reminder will be distributed to the primary and secondary contact listed on your registration form.

2. If contact is not established within 2 hours after step 1 is completed, phone calls to the primary and secondary contact will be initiated by members of the Research Exhibits Committee.

3. If contact is not established 4 hours prior to the expiration of the 48 hour selections deadline, one final attempt will be made to contact the primary and secondary contacts by phone and a final email notification.

4. If the institutions booth selection is not made by the 48 hour deadline, a member of the Research Exhibits Committee will log into the booth selection system and select a booth for the exhibitor. The system will then automatically return to the next exhibitor in the priority selection sequence and the process will begin again.

If you have any questions or problems with your institutions SC2002 Research Exhibit Booth selection, please do not hesitate to contact us at: sc02_research_exhibits_assistance@home.ornl.gov.

The SC2002 Research Exhibits Committee

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