Housing
SC2002 HOUSING
INSTRUCTIONS & POLICIES (update as of Nov. 4, 2002)
All conference hotels are currently in "sold out" status.
If you need to make a NEW reservation, please contact the Baltimore
Area Convention & Visitors Association (BACVA) Housing Bureau Call
Center at 506.433.7966. If you need to change or cancel an existing
reservation, please contact your hotel direct. A listing of the phone
numbers is available in the Hotel Amenities
Chart. Information regarding location of the conference hotels
is on the Housing Map.
All hotels are in
compliance with the Americans with Disabilities Act (ADA): guest rooms,
common areas, meeting facilities and transportation services are within
ADA requirements.
FOR INFORMATION
AND ASSISTANCE REGARDING HOUSING OR MEETING SPACE, PLEASE CONTACT:
Debbie Huszar, SC2002 Housing Coordinator
c/o Task Handlers, Inc.
503.722.2262
info@taskhandlers.com
From November 15
- 22, 2002, you may contact the Housing Coordinator in the SC2002 Conference
Office located at the Baltimore Convention Center.
DEPOSITS
A credit card guarantee of $150.00 per room is required at the time
of reservations. Total occupancy tax is 12.5% (subject to change). ALL
ROOMS MUST BE GUARANTEED WITH A CREDIT CARD OR YOUR RESERVATION WILL
NOT BE MADE!
GUARANTEES AND
CANCELLATIONS
Guaranteed reservations are typically held until 6:00am the following
morning, at which time the reservation and deposit are forfeited and
a "no show" charge may be applied (individual hotel’s
discretion for fees). However, each hotel has its own guarantee policy,
so if you are going to arrive after midnight, it is important you notify
the hotel of your planned late arrival to ensure your reservation and
avoid any "no show" or cancellation fees.
Cancellations made after 8pm Eastern Time on October 11th will be charged a $25 cancellation - processing fee by *PASSKEY. Cancellations made after 8pm Eastern Time on November 4th will be charged a $150.00 cancellation fee by the assigned hotel. If you cancel a room, keep your cancellation number. This is your proof of cancellation should there be a dispute about billing. *Your credit card statement will actually say "Passkey", BACVA’s Housing API Service. Please make note of this to avoid chargeback confusion.
CHANGES AND EARLY
DEPARTURES
Changes to existing reservations must be made directly with your hotel.
At time of check-in, verify your departure date. Lack of notification
may result in an early departure fee (at the discretion of individual
hotels).
DEADLINE for
Housing Reservations guaranteed at the conference rate: Friday,
October 11, 2002. Reservations received after the cut-off date are
accepted on a "space available" basis and cannot be guaranteed
at the conference rates.
MEETING ROOM
SPACE
For exhibitors who require meeting room or reception space at any of
the conference hotels, please contact Debbie Huszar, SC2002 Housing
Coordinator, for information at: info@taskhandlers.com
or call 503.722.2262.
HOTEL LOCATIONS
AND TRANSPORTATION
Most of the conference hotels are located within easy walking distance
of the Baltimore Convention Center (BCC). Conference bussing will be
NOT provided this year. There are skywalks for some of the hotels adjacent
to the BCC. See Housing
Map and Hotel Amenities
Chart for details.
Car rental services are available at the airport, train station and most hotels. Check with your hotel for the specific car rental service on their property. SuperShuttle (1.800.258.3826) provides transportation services to and from the BWI airport at half-hour intervals from 5:45am until 11:45pm (go to service desk in baggage area to get boarding pass for shuttle). First trip from hotels arrives at BWI at 6:55am. Their rate is currently $11 one-way or $18 round trip. Round trip tickets available at BWI Airport only. Taxi service and private town car services are approximately $15-$40 plus tip, one-way from the BWI (Baltimore) airport to the Conference Hotels (approx. 15 - 20 minutes depending on traffic and direct route). BWI Limo Service (aka Private Car) is offering conference participants a one-way rate of $28 from BWI to any hotel in the Inner Harbor/Downtown area or back to the airport from the hotels or convention center. Call, 1.800.685.0888 or 410.519.0000 for reservations. The Light Rail service is now available to downtown Baltimore from BWI (Baltimore) Airport. The service operates every 17 minutes, Monday through Friday, 6:00am to 11:00pm, Saturday, 8:00am to 11:00pm, and Sunday and holidays from 11:00am to 7:00pm.
PUBLIC SAFETY
AND ESCORT SERVICE
Visitors to any city should take steps to reduce their vulnerability
to crime. Walk with others, especially at night. Check with your hotel
information desk before visiting an unfamiliar neighborhood. Read the
security information available at your hotel.
The City of Baltimore has Public Safety Guides available in the convention center area and are identified by their bright yellow polo shirts, blue hats and pants. They are on the streets for assistance or escorting people to and from the conference hotels and convention center during the hours of 10:00am - 11:00pm. For specific escort needs, please call the "Downtown Partnership Escorts" office during business hours (8:30am - 5:00pm) at 410.244.1030. During non-business hours, please call 410.244.8778 for the supervisor on call.
